Patrick Mora @ patrickmora681 Member Since: 24 Jun 2025

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Temporary Staffing Services

Temporary staffing suppliers might be utilized by campus units to fill short-term administrative, professional, technical, and light commercial assignments expected to last less than 6 months.

Please note that momentary staffing company personnel carrying out cash handling responsibilities are covered by UC Business and Finance Bulletin 49-Policy for Cash and Cash Equivalents Received and therefore required to go through a background check through the temporary staffing agency. All authorized companies in contract with UC Santa Cruz will guarantee their personnel assigned to important positions have actually passed a background check before positioning begins.

II. Related Policies, Contract Articles and References

Temporary Staffing Process Summary - Procurement Services
III. Authority

The Unit Head must speak with people within their department who have financing authority and/or authority to authorize HR actions before initiating a momentary staffing request. Funding approval is based upon divisional delegations of authority.

The Talent Acquisition Office within Staff Human Resources is accountable for the campuses adherence to length of project requirements for momentary staffing agency personnel. Temp staffing assignment extensions require approval of the Talent Acquisition Director.

IV. Criteria

Units are highly motivated to fill vacant positions through a Competitive Recruitment; nevertheless, short-term staffing services might be used if the assignment has a definite end date that does not surpass 6 months in period.

V. Process Overview

Develop/update the job description, determining important/critical task functions and responsibilities, and determining the credentials needed for successful efficiency. Ensure required background checks, DMV record review, and other pertinent special conditions of work are referenced.
Determine the appropriate technique for filling the vacancy. See the Filling a Vacancy guide for a total list of options. Your Talent Acquisition Consultant can assist with this decision.
Secure funding approval per divisional protocol.
Talk To Procurement Services to determine the very best momentary staffing vendor and continue with the procedure at the Procurement Services site to acquire temporary staffing services under - How to Initiate an Ask For a Short-lived Worker.

Source prospects, perform interviews and referral checks and ensure all required background checks are finished prior to the begin date of the assignment.

Division/Unit/Department:

Review and approve hours worked utilizing Enterprise Time Capture System (ETC). Access is approved to campus users when the assignment starts.
Monitor completion of the momentary staffing project to make sure adherence to school usage limitations. Requests for an extension of project need to be emailed a minimum of 4 weeks in advance, to the Talent Acquisition Director, along with a justification for the demand.

Temporary Staffing Vendor:

Generate paychecks and billings based upon hours approved by UC Santa Cruz.
Provide month-to-month 'length of assignment' report to Staff Human Resources. Report needs to be provided via e-mail no later than the 10th day of the following month.